Then add the essentials people need to arrive safely: address, parking, the nearest hospital and the weather. CallSheetKit walks through each part in order, and the sheet updates as you go.
How to fill in the call sheet
Pick a template to see a finished example, then replace it with your own production. Enter the production title, company, date and shoot day. Under Times, set crew call, shooting call, lunch and the estimated wrap; you can type 7, 7:30, 0730 or 7:30 pm and CallSheetKit understands each. Fill in the location, full address, parking or load-in instructions, nearest hospital and the weather with sunset time if you are shooting outside.
The schedule, cast and crew boxes take one line per item. For the schedule use vertical bars between time, scene, description, cast and location so descriptions can contain commas. For people use commas or paste columns straight from a spreadsheet: role or character, name, phone and call time. The preview sorts everyone by call time and counts cast and crew.
Checks before you send it
CallSheetKit looks for the mistakes that cause the most trouble on the day: no hospital listed, no address, a day longer than twelve hours from call to wrap, lunch more than six hours after call, a shooting call more than four hours after crew call, call times it cannot read, and cast called after cameras roll who do not appear anywhere in the schedule. Warnings never block printing; they are a checklist.
Printing and sharing
Print / save PDF prints the sheet alone, without the form or this page, on a single page for most shoots. Save it as a PDF to email or message the team the night before. Copy as text gives a plain version for a group chat.
Private by design
CallSheetKit has no accounts and no server. Names, phone numbers and addresses are kept in local storage on this device only and never uploaded.
Frequently asked questions
How early should crew call be?
Commonly 60 to 90 minutes before shooting call, depending on lighting and set-up.
Why include the nearest hospital?
It is a basic safety requirement. In an emergency nobody should have to search for it.
What about meal breaks?
Many crews expect a meal within six hours of call. CallSheetKit warns if lunch is later than that.
Is CallSheetKit free?
Yes. Building, printing and copying call sheets is free with no sign-up.
Is the information uploaded?
No. Phone numbers and addresses stay in this browser and are saved only on this device.